Meeting of the Music Library Association and the Theatre Library Association, March 1-5, 2023

Using Zoom and Remo

Events will take place in a combination of Zoom meetings, Zoom Webinars, and Remo. In general, large events like plenaries, the business meeting, and the opening welcome will occur in Zoom Webinar. Events that require attendees to travel from “booth” to “booth” or “table” to “table”, like exhibits, receptions, poster sessions, and Get Involved, will use Remo. All other events, like presentations and meetings of committees and interest groups, will take place in Zoom meetings.

Attendees will need to register for the conference to get access to Sched.  Sched will be where all links to individual sessions can be found.

Zoom

Zoom will be the core platform used for the 2022 meeting. All conference sessions, plenaries, and the MLA Business meeting, committee meetings, and interest group meetings will be held on Zoom. 

Attendees should access Zoom links through Sched, the conference’s online program. Links will become active ten minutes prior to each session or meeting. 

You do not technically need a Zoom account to use the platform, but it will be much easier to use if you make an account. 

All Zoom sessions will have an assigned Tech Helper. Attendees may send troubleshooting issues (e.g., can’t hear the speaker, captions not working) to the Tech Support person via the Chat or Q&A functions.

Zoom Webinars will be used for the plenaries and MLA Business Meeting. Webinars are panelist-focused, so attendees may tune in, but their audio and video feeds will not be available at any time. Attendees should use the chat or Q&A functions to communicate with panelists and tech helper.

If you have questions about how to use Zoom for a conference, check out the company’s YouTube channel. Their tutorials are quite good and available in a variety of different languages.

If you are a presenter, interest group coordinator, or committee chair and you have questions about how to use Zoom for your session or meeting, please check out the page on Presenting, which provides guidelines and tips for running a successful event.

If you have additional questions about Zoom or if you have trouble accessing the sessions, please contact the Web Manager.

Remo

For our virtual meeting, we plan to use the Remo virtual conferencing platform for a number of scheduled conference activities. Like Zoom, Remo gives participants the ability to share their screen, use virtual whiteboards, or simply interact with others via a standard video conference. Unlike Zoom, participants can move freely to different tables to interact with different groups of people. Tables seat no more than eight people.

Remo does require you to have an account with the platform, and it is recommended that you create your account before the event.

For best results, join events using a laptop or desktop. Remo is not optimized for tablets or phones: If using a tablet or phone, select desktop mode (but not all iPads/tablets allow for desktop mode).  If Remo is completely new to you, consider watching this short how-to video:

Here’s a PDF guide to Remo that covers everything included in the video.

When you enter a room, you will find tables are labeled to correspond with vendor or presenter names, or poster, committee, or technology titles depending on the session. If there is an open “seat” at the table, you may double-click to join that table and talk with the presenter or exhibitor. In the case of exhibits or posters, even if no one is at the table, you may be able to join the table and view the whiteboard that will contain any videos, images, or documents the exhibitor/presenter left. See tutorials on whiteboards under Remo Tips for Exhibitors and Presenters below for more information.

For those who want to go deeper with Remo, it is suggested you check out Remo’s extensive collection of tutorial videos on its YouTube channel.

Remo Tips for Exhibitors and Presenters

When you enter the room, you will find a table labeled with your name, organization, role, or presentation title. Double click the table to set up shop. Visitors can likewise double-click to join your table and begin a conversation.

One limitation of Remo is that, while it allows screen sharing from any device/browser, it only allows the sharing of audio from Google Chrome or Microsoft Edge. Therefore it is highly recommended that exhibitors and presenters use the Remo whiteboard feature to share any videos with audio or audio files, as well as images, and documents, in addition to using Chrome or Edge.

Also of note is that you may set up your whiteboard with videos and documents you want to share with attendees and then leave, and the whiteboard will remain at your table. You can come back to it later, and any visitors that stop by while you are gone will be able to view your whiteboard.  The whiteboard automatically erases after 24 hours.

The following basic and advanced whiteboard tutorials from Remo should get you started:

If you need more help or have additional questions about Remo, please contact the Convention Managers.

Slack

 

There’s an MLA Slack group, with a channel for this year’s conference.  This is the back channel through which you can connect with other attendees and presenters.  Check your email for a link to join the Slack community, or reach out to the Web Editor or Convention Managers for assistance.

Advertisement

GET SHIRTY

Look amazing in this conference t-shirt, available in the MLA Bonfire Store, or browse for coffee mugs and other conference souvenirs.