Meeting of the Music Library Association and the Theatre Library Association, March 1-5, 2023

Attendee Guide

All Attendees

All attendees, in-person and virtual, are expected to follow MLA’s Code of Conduct.

Using Sched

The Music Library Association uses Sched to distribute the program electronically, to communicate with conference attendees, and to control access to sessions for virtual attendees.

Upon registering for the conference, you will receive an email invitation from Sched. The email invitation will have the subject You’re Invited To Music Library Association Conference 2023, and will have a link you will use to create your profile, set an initial password, and access the conference schedule.

Please allow for 48 hours after registration for your Sched account to be activated.

If you have waited 48 hours and are not able to get into Sched, please double check the following:

1. Make sure you are trying to login to Sched using the email address you used to register for the conference.
2. Make sure you have found the email invite to the conference from Sched and have accepted the invitation. 

If you have registered, waited 48 hours, checked the above, and are still unable to log into Sched, contact

The videos below provide additional instructions for using Sched. If you prefer textual instructions, Sched provides several handy Attendee Guides.

Attending Sessions Virtually

Only registered attendees and speakers will be able to access the streamed sessions.

All virtual attendees will use Sched to access sessions and meetings. See Using Sched above for more information.

Note that sessions will appear by default in Central time. If you would like to change the time zone to your own, you may do so using the drop down menu on the Schedule section of Sched.

Most conference sessions will be streamed through Vimeo. You will not need a Vimeo account to access these sessions. Some sessions will be virtually available through Zoom. You will need a Zoom account for these. All committee and interest group meetings will be on Zoom.

When you open a session in Sched, access to the Vimeo stream or Zoom room will activate TEN MINUTES PRIOR to the start of the session. Access to Vimeo sessions will be provided by a button labeled “Vimeo Video Stream” within the Sched session.

Chat for Vimeo sessions will be handled through a separate window. Please see the session’s description for a link to the chat for that session. 


Captioning Live Videos with Web Captioner

Unfortunately, we don’t have built-in live captions in Vimeo for this conference. Accurate captions will be provided with session recordings via Vimeo after the conference (within a week or two). If you’d like (however inaccurate) live captions, we recommend Web Captioner.

Web Captioner only works through Google Chrome, and requires sound to come through device speakers. Web Captioner currently doesn’t work on phones or tablets.

Using Sched on the Web

Using Sched in the App