Cvent is the main platform for the conference. It’s available as both a website and an app. We recommend using the website for most purposes. Use it to:
- View the conference schedule
- Add sessions to your schedule
- Participate in session chat
- Join virtual sessions
- Update your attendee profile (private by default)
Cvent works best in Chrome, followed by Safari and Edge. We have observed the most bugs in Firefox.
The cost of high-quality live captioning for program sessions is currently prohibitive; however, captions will be available on all archived videos. If your Google Chrome is up-to-date, you should have an option called “Control your music, videos, and more” (the button looks like an eighth note on a staff). Turning this feature on will create rough, automatically-generated captions that should serve as a stop-gap before the videos are archived.
Use the Cvent Events app to check schedule details & hotel floor plans. It may also be useful for speakers to monitor Q&A for virtual attendees. If you are asked to search for an event, search for “2024 Music Library Association Annual Meeting.”
Attending Sessions
- All meetings are open to attendees 5 minutes before the session begins. To join a session, click the button that says “Join session.”
- Interest Group Meetings and Committee Meetings are set up to create a CVENT-powered Zoom meeting. This ensures that everyone is able to participate and doesn’t require a member of the Conference Task Force to start your meeting for you. Chairs are expected to moderate these meetings.
- The CMC Town Hall, the New Business Meeting, and Business Meeting are all collaborative sessions – meaning you can join in and ask your question via video chat if you’re interested.
- The rest of the program sessions will be an embedded stream on the Cvent platform; virtual attendees can participate in chat and submit questions to be answered during the sessions.
Cvent Documentation
Cvent Support
Contact Cvent’s technical support for help using or problems with the Cvent website or app. Choose “Open a case” to submit a support ticket, or call 866-318-4357 to reach their phone help line. If you’re asked to choose a product, select “Attendee Hub.”
Guidelines for Presenters
Please refer to the 2024 Guidelines for Presenters to view instructions for meeting facilitators and in-person and remote speakers.
